AGENDA – Board Meeting Nov. 5

Meeting Agenda                  
Craneridge Board of Directors
7:00pm Nov. 5, 2018 at the Colden Elementary School

  1. Minutes of last meeting.
  2. Public Comments
  3. Officers’ Reports
  4. Executive Secretary’s Report
  5. Committee Reports
  6. Old Business
  7. New Business

 

Residents Needed

Requesting interested residents to join the Woodland Committee.  A valuable committee committed to the management of our valued asset – our community forest.  Please contact Jeff Randall at j.e.randall@pga.com or call 716.913.6507.  We meet about once per month and work together on management request and pro-active projects.  I look forward to hearing from you!

Please leave a contact phone number and email address.

AGENDA – Board Meeting Oct. 1

Meeting Agenda                     (Amended Sept 25)
Craneridge Board of Directors
7:00pm Oct. 1, 2018 at the Colden Elementary School

  1. Assign meeting minute taker
  2. Approve September 10, 2018 meeting minutes
  3. Public Comments (Clarify meeting structure, followed by public comments)
  4. Motion to Acknowledge and Accept Requested Consultation from Craneridge Association Counsel Joseph Terranova dated 8/31/18
  5. Appoint temporary Directors to fill BOD vacancies until the next election
  6. Elect BOD officers to fill vacancies
  7. Woodlands Committee – confirm need, chairmanship & membership
  8. Officers’ Reports
  9. Executive Secretary’s Report
  10. Committee Reports
  11. Old Business
    1. Payments to lifeguards for approved increases and recertification expenses
    2. Discussion of a meeting for new residents.
    3. Clarify procedure for Meeting Minutes following 8/31/2018 input from Association legal counsel.
    4. Any other old business
  12. New Business
    1. Tree Removal request received from 74 Tarn Trail (Sept 19)
    2. Any other new business

 

Craneridge Board Openings

All residents of the Craneridge Homeowners Association:

The Craneridge Homeowners Association Board of Directors has openings to fill 3 vacant Director’s seats on the Board. Any Director appointed to the Board at this time will serve in an interim Board seat until our Annual Member Meeting held in May of 2019. At that time, Directors holding these appointed seats can run for election to the unexpired portion of the term of the Director such person was elected to fill, or choose to end their service in the appointed term.

CRANERIDGE ASSOCIATION BY-LAWS, page 6:   (available at craneridge.org)

Article VII,  Section 7.02

Vacancies:  Vacancies in the Board of Directors shall be filled by the majority of remaining Directors (or by a sole remaining Director). Any such appointed Director shall hold office until a successor to such Director is elected by the Members to fill the unexpired portion of the term of the Director whose vacancy such person was elected to fill. Such election shall be at the next annual meeting of the Members or any special meeting called for that purpose……..”

If you are interested in serving in this position please submit your name and contact information to the Association’s Executive Secretary Kaila Wood at:  228-342-5191 | kailarwood11@gmail.com

Please submit your intention for consideration no later than September 30, 2018. We appreciate your interest in participating in this important service position.

AGENDA – Board Meeting, Sept. 10, 7:00pm

Meeting Agenda (Revised Sept 8)
Craneridge Board of Directors
7:00pm Sept. 10, 2018 at the Pool Shelter

  1. August minutes revision and approval
  2. Public Comments
  3. Officers’ Reports
  4. Executive Secretary’s Report
  5. Committee Reports
  6. Old Business
    1. Bylaws review and attorney clarifications including:
      1. Quorum, voting numbers needed,
      2. Voting on Amendments,
      3. Voting on Minutes on-line
      4. Motions to be proposed based on correspondence from our attorney
    2. Pay for life guards.  If approved should it be retro-active?  Reimbursement for recertification?
    3. Discussion of a meeting of new members at the pool shelter to ask/answer questions and meet each other.  Some Board members would be attending as well.
  7. New Business
    1. Dave Czaplicki is stepping down.  Do we need to replace him and if so, recommendations.
    2. Selection of new Recording Secretary.
    3. Review of how minutes are recorded and posted.
    4. Online Directory
    5. Review the garbage contract and current service.
    6. Discuss having BOD meetings at other than members homes, perhaps the Concord library community room or fire hall.
    7. Hiring process for Executive Secretary.
    8. May 2017 Annual Meeting minutes.
    9. Discussion of Reserve Fund balance.  Discuss needs for pool repair/maintenance.
    10. Records or archives of HOA documents

 

Results of the votes to amend By-Laws

The Bylaws Committee is a sub-committee that was formed to review the Bylaws, suggest changes, and facilitate the updating process.  All suggestions made by this committee are reviewed and approved by the Board of Directors before presentation and voting by the Association members.

The current by-law, Article XVI, Amendments; section 16.01 stipulates that 67% of lot owners need to approve any change.

There were two proposed amendment changes up for vote this year.  The first, Campers/ RV/ Boats which limited the storage of these vehicles during off season.  The second pertained to no new fences to be erected.

Less than half of the lot owners voted, so neither came close to a 67% “yes” to the proposals.  The votes results for proposal #1 was 40 in favor of the change, 42 against.  Proposal # 2 results were 39 in favor and 45 against the change.  

The Bylaw committee will continue to listen to the Community members’ thoughts and views on current bylaws and potential changes.  

AGENDA – Board Meeting, Aug. 1, 7:00pm

Meeting Agenda      (updated 28-July)
Craneridge Board of Directors
7:00pm August 1, 2018 at the Pool Shelter

  1. Public Comments
  2. Officers’ Reports
  3. Executive Secretary’s Report
  4. Committee Reports
  5. Old Business
    • Acceptance of June and July Treasurer Report and actions proposed on the recommendations proposed as a result of financial review.
    • Proposed communication of recent vote on By-Law changes (See attachment.)
    • Bylaws review, meeting/quorum vote
    • craneridge.org discussion, including proposed formation of sub committee.
  6. New Business
    • Online voting (Re: attorney). Process for community decisions
    • BOD voting outcomes
    • Pool policy regarding pool guests, specifically non-resident children and grandchildren.
    • Proposal of a meeting to welcome all new residents and answer any questions.

 

Live where you play. Play where you live.