Next Board meeting: Monday, April 3, 2023 @ 6:45 pm via Zoom

Craneridge Association BOD Meeting Agenda

Monday, April 3, 2023  @ 6:45 pm
Via Zoom– This meeting will be held online via Zoom and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

AGENDA:

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

  • Compare the advantages/disadvantages of retaining a local law firm who specializes in HOAs and determine if this is something the BOD would like to further pursue.
  • Discuss and then vote on moving forward with at least two options to improve “Better Listening” with community members
  • Determine the Lights Timer On/Off times for the Basketball court by Season. 
  • Review the Committee Charter drafts and approve them for distribution to the membership. 
Sections and TopicsLeaderTime (minutes) 
CONNECT – Check-in Shannon W. 5
COMMENTS – Member’s Public Comments WelcomeN/AN/A
Meeting Minutes Meeting Approval for March 2023Shannon W. 5
CONVENE – Quick review of Outcomes, Agenda, and rolesShannon W. 5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary Officers, Committee Chairs & Executive Secretary 1 minute each

(~10) 
CONTEXT – Review notes/actions from last meetingShannon W. 5
CONTENT – with “open,” “narrow,” or ”close”
Retaining a local firm who specialize in HOA law – Continued discussion from March meeting – Is something that the BOD would like to pursue further? N , CShannon W.
(+ Gwen A.)		20
Better Listening – to round out recommendations for the BOD based on their feedback a couple months ago. Gwen will update the grid and Shawn will share an update. N, CShawn J.
(+ Gwen A.)		20
Lights at Basketball Court – When should the timer be set for OFF/ON and how should that change depending on the time of year? O, N, CShannon W.10
Committee Charters – Review the Committee Charter drafts and approve them for distribution to the membership. N, CShannon W.10
CONTINUE – Summarize, Action Plans, Next MeetingShannon W.5
CONCLUDE – Reflection – what to continue or changeShannon W.5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion)
C = Close (Making a decision and closing the discussion)

Next Board meeting: Monday, March 6, 2023 @ 6:45 pm via Zoom

Craneridge Association BOD Meeting Agenda

Monday, March 6, 2023  @ 6:45 pm
Via Zoom– This meeting will be held online via Zoom and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

  • Understand the problem and proposed solutions associated with the drainage issues involving the shared driveway at 128,219 & 130 Deer Run; and make a determination of whether to BOD should be involved in the solution(s).
  • Review local options of local firms who specialize in HOA law, compare the advantages/disadvantages of utilizing such a firm and determining if this is something the BOD would like to further pursue.  
Sections and TopicsLeaderTime (minutes) 
CONNECT – Check-in Shannon W. 5
COMMENTS – Member’s Public Comments WelcomeN/AN/A
Meeting Minutes Meeting Approval for February 2023Shannon W. 5
CONVENE – Quick review of Outcomes, Agenda, and rolesShannon W. 5
CONSENT AGENDA – Officer & Committee Reports
President, Vice President, Secretary, & Treasurer/Finance Report, Committees, Executive Secretary 		Officers, Committee Chairs & Executive Secretary 1 minute each

(~10) 
CONTEXT – Review notes/actions from last meetingShannon W. 5
CONTENT – with “open,” “narrow,” or ”close”
Shared Driveway (128,129 & 130 Deer Run)- Share the project Investigation findings to determine the problem and presentation of the collected information to present proposed solution(s) – determination if the BOD should be involved in the resolution. N, CJeff R. 20
Share the findings from researching local firms who specialize in HOA law to determine if that is something that the BOD would like to pursue further. O, N Shannon W.
(+ Gwen A.)		20
CONTINUE – Summarize, Action Plans, Next MeetingShannon W.5
CONCLUDE – Reflection – what to continue or changeShannon W.5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion)
C = Close (Making a decision and closing the discussion)

Next Board Meeting – Monday, February 6, 2023 @ 6:45 pm via Microsoft Teams (online)

Craneridge Association BOD Meeting Agenda

Monday, February 6, 2023  @ 6:45 pm
Via Microsoft Teams – This meeting will be held online via Microsoft Teams and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

  • Understand and learn about alternative software options for accounting and record keeping; and if necessary vote to change the software Craneridge currently utilizes;
  • Understand the positive/negative aspects of accepting credit card payments for assessments; and if necessary vote to accept credit card payments;
  • Understand and learn more about our current voting process; to better understand what works well/not well – if there are any barriers found; then discuss possible alternative methods to overcome these barriers; and
  • Understand and learn more about how the BOD currently communicates with members; What works well, what doesn’t work well and how to overcome barriers.
Sections and TopicsLeaderTime (minutes) 
CONNECT – Check-in Shannon W. 5
COMMENTS – Member’s Public Comments WelcomeN/AN/A
Meeting Minutes Meeting Approval for January 2023Shannon W. 5
CONVENE – Quick review of Outcomes, Agenda, and rolesShannon W. 5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary Officers, Committee Chairs & Executive Secretary 1 minute each

(~10) 
CONTEXT – Review notes/actions from last meetingShannon W. 5
CONTENT – with “open,” “narrow,” or ”close”
New Association Accounting/Records Software Option: (Status: Reporting on research findings and presentation of the options for software or low cost alternatives using Microsoft or Google) – N, CKathie S.
(+ Rich )		10
New Assessment Collection Option: (Status: report on research regarding accepting credit card payments for the assessments) – N, CKathie S.10
Voting Processes (Status: In Discovery Stage – to determine if problems exist and collecting information to present)- NGwen A.
(+ Shawn, Jeff, & Cory)		10 
BOD Communication Improvement Project Team: How to listen to our association members better (Status: In Discovery Stage and collecting information to present) – OGwen
(+ Shawn) 		10 
CONTINUE – Summarize, Action Plans, Next MeetingShannon W.5
CONCLUDE – Reflection – what to continue or changeShannon W.5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)

N = Narrow (Focusing on Options & narrowing down the discussion) C = Close (Making a decision and closing the discussion)

C = Close (Making a decision and closing the discussion) 

Hemlock Woolly Adelgid ID Training

This Saturday, Jan. 28 at 10 AM onsite at Craneridge, WNY PRISM expert, Brittany Hernon will show us how to look for Hemlock Woolly Adelgid (HWA), and then how to upload our findings to the app, iMapInvasives. Register HERE. Group size is limited.

At Craneridge, we are committed to identifying and then deciding on appropriate treatment of HWA, which has a nearly 100% mortality rate among Eastern Hemlocks. And, sadly, HWA is moving in. It has been identified at Chestnut Ridge Park, Emory Park (South Wales), Zoar Valley MUA, Letchworth State Park, and Franklin Gulf Park. In some of these areas, the spread is widescale. Cornell University and PRISM have partnered to work with local communities on bio-control and other treatment options.

But, there is hope with early identification. We Need YOUR Help. Please take a few minutes to learn more and “Take A Stand Against HWA.” If you are unable to join us for the training on Saturday, we’ll have trained HWA Hunter neighbors in Craneridge who can help.

Next Board Meeting – Monday January 9th – 6:45 pm via ZOOM

Craneridge Association BOD Meeting Agenda

Monday, January 9, 2023  @ 6:45 pm
Via Zoom – This meeting will be held online via ZOOM and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

  • Introduce and “try-out” a new Agenda format (based on Roberta’s Rules of Order) for monthly BOD Meetings – Outcomes intended would be: more flexibility for decision-making with structure; and more outcomes-based discussion/planning.
  • Form Project Teams for: Shared Driveway (128,129 & 130 Deer Run); e-Voting; and the Pool – Outcomes intended are to determine if and what problems there are, research and collect information, then present possible solution(s) to the BOD at a future meeting. 
  • Close-out the “Crump Brook Restoration Cost Share” discussion & discuss lessons learned for future similar cost-sharing scenarios
Sections and TopicsLeaderTime (minutes) 
CONNECT – Check-in Shannon W. 5
COMMENTS – Member’s Public Comments WelcomeN/AN/A
Meeting Minutes Meeting Approval for December 2022Shannon W. 5
CONVENE – Quick review of Outcomes, Agenda, and rolesShannon W. 5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary Officers, Committee Chairs & Executive Secretary 1 minute each

(~10) 
CONTEXT – Review notes/actions from last meetingShannon W. 5
CONTENT – with “open,” “narrow,” or”close”
Shared Driveway (128,129 & 130 Deer Run) – (Status: In Problem Solving / Proposal Stage) – NJeff R. 10
e-Voting (Status:In Problem Solving / Proposal Stage)- NGwen A. 10 
Terranova Opinion Request regarding “Crump Brook Restoration Cost Share” – (Status: Obtained) – NCory B. 10 
Formation of a Project Team for the Pool: To research current issues/problems and to propose solutions (if needed) – OShannon W. 5
New Topic(s) the BOD would like to present & discuss? – ON/A10 
CONTINUE – Summarize, Action Plans, Next MeetingPresident5
CONCLUDE – Reflection – what to continue or changePresident5

NOTES: ONC label meanings
O = Open (talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion) 
C = Close (making a decision and closing the discussion)

Craneridge Cookie Exchange – Wed., Dec. 14th @ 6:30 pm

The Holiday Season is here. Cookie Exchange is back so come and join us for an evening of fun and laughter. Meet your neighbors and make new friends. Masks will be optional. 

It’s easy to join the fun. Make 5 dozen of one variety of cookie. Set aside one dozen on a plate to share with everyone at the exchange. 

Divide the remaining four dozen into wrapped packages/bags of six cookies each. (Suggestion: use Dollar Store goodie bags or Ziplock bags or be creative with your packaging.) Bring your cookies in a basket or box so you have something to take your ‘new’ cookies home in.  You can keep your new cookies, share with a neighbor or relatives or take them to work.   

Want to attend but not participate in the exchange, that’s OK. Come anyway for a little holiday cheer.  Wine and non-alcoholic beverages will be available.  
Questions – Please call Ina Randall 716-592-7065. 

Date: Wednesday, December 14, 2022 
Time:  6:30 pm 
Place:  The Randall’s –  82 Hardwood Dr. 

Craneridge Article Published in Great Lakes Center Newsletter (p 6)

The Woodlands & Habitat Committee recently had an article published in the Fall 2022 Great Lakes Center newsletter. The article highlights the partnership between Craneridge and WNY PRISM (Partnership for Regional Invasive Species Management). View the newsletter. SEE PAGE 6.

Learn more about what the Woodlands & Habitat Committee is up to in our residents’ only private Facebook group: https://www.facebook.com/groups/craneridgewoodlands

Next Board Meeting – Monday December 5th – 6:45 pm via ZOOM

NOTE: This meeting will be held online via ZOOM and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Meeting Information:
Craneridge Board of Directors
MONDAY, Dec. 5, 2022
6:45 pm – via ZOOM

AGENDA

  1. Public Comments
  2. Minutes of November Meeting Approval
  3. Officer Reports:
    • President’s Report
    • Vice President’s Report
    • Secretary’s Report
    • Treasurer/Finance Report
      • Approval of Treasurer Report
  4. Executive Secretary Report
  5. Committee Reports
  6. Unfinished Business:
    • Shared Driveway (128,129 & 130 Deer Run) (Jeff to share updates)
    • Street Sign Numbers (Jeff to share updates)
    • e-voting (Gwen to share research)
  7. New Business:
    • none