Craneridge Association BOD Meeting Agenda

Monday, April 3, 2023  @ 6:45 pm
Via Zoom– This meeting will be held online via Zoom and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

AGENDA:

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

• Compare the advantages/disadvantages of retaining a local law firm who specializes in HOAs and determine if this is something the BOD would like to further pursue.
• Discuss and then vote on moving forward with at least two options to improve “Better Listening” with community members
• Determine the Lights Timer On/Off times for the Basketball court by Season. 
• Review the Committee Charter drafts and approve them for distribution to the membership. 

Sections and Topics	Leader	Time (minutes)
CONNECT – Check-in	Shannon W.	5
COMMENTS – Member’s Public Comments Welcome	N/A	N/A
Meeting Minutes Meeting Approval for March 2023	Shannon W.	5
CONVENE – Quick review of Outcomes, Agenda, and roles	Shannon W.	5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary	Officers, Committee Chairs & Executive Secretary	1 minute each (~10)
CONTEXT – Review notes/actions from last meeting	Shannon W.	5
CONTENT – with “open,” “narrow,” or ”close”
Retaining a local firm who specialize in HOA law – Continued discussion from March meeting – Is something that the BOD would like to pursue further? N , C	Shannon W. (+ Gwen A.)	20
Better Listening – to round out recommendations for the BOD based on their feedback a couple months ago. Gwen will update the grid and Shawn will share an update. N, C	Shawn J. (+ Gwen A.)	20
Lights at Basketball Court – When should the timer be set for OFF/ON and how should that change depending on the time of year? O, N, C	Shannon W.	10
Committee Charters – Review the Committee Charter drafts and approve them for distribution to the membership. N, C	Shannon W.	10
CONTINUE – Summarize, Action Plans, Next Meeting	Shannon W.	5
CONCLUDE – Reflection – what to continue or change	Shannon W.	5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion)
C = Close (Making a decision and closing the discussion)

Craneridge Association BOD Meeting Agenda

Monday, February 6, 2023  @ 6:45 pm
Via Microsoft Teams – This meeting will be held online via Microsoft Teams and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

• Understand and learn about alternative software options for accounting and record keeping; and if necessary vote to change the software Craneridge currently utilizes;
• Understand the positive/negative aspects of accepting credit card payments for assessments; and if necessary vote to accept credit card payments;
• Understand and learn more about our current voting process; to better understand what works well/not well – if there are any barriers found; then discuss possible alternative methods to overcome these barriers; and
• Understand and learn more about how the BOD currently communicates with members; What works well, what doesn’t work well and how to overcome barriers.

Sections and Topics	Leader	Time (minutes)
CONNECT – Check-in	Shannon W.	5
COMMENTS – Member’s Public Comments Welcome	N/A	N/A
Meeting Minutes Meeting Approval for January 2023	Shannon W.	5
CONVENE – Quick review of Outcomes, Agenda, and roles	Shannon W.	5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary	Officers, Committee Chairs & Executive Secretary	1 minute each (~10)
CONTEXT – Review notes/actions from last meeting	Shannon W.	5
CONTENT – with “open,” “narrow,” or ”close”
New Association Accounting/Records Software Option: (Status: Reporting on research findings and presentation of the options for software or low cost alternatives using Microsoft or Google) – N, C	Kathie S. (+ Rich )	10
New Assessment Collection Option: (Status: report on research regarding accepting credit card payments for the assessments) – N, C	Kathie S.	10
Voting Processes (Status: In Discovery Stage – to determine if problems exist and collecting information to present)- N	Gwen A. (+ Shawn, Jeff, & Cory)	10
BOD Communication Improvement Project Team: How to listen to our association members better (Status: In Discovery Stage and collecting information to present) – O	Gwen (+ Shawn)	10
CONTINUE – Summarize, Action Plans, Next Meeting	Shannon W.	5
CONCLUDE – Reflection – what to continue or change	Shannon W.	5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)

N = Narrow (Focusing on Options & narrowing down the discussion) C = Close (Making a decision and closing the discussion)

C = Close (Making a decision and closing the discussion) 

Craneridge Association BOD Meeting Agenda

Monday, January 9, 2023  @ 6:45 pm
Via Zoom – This meeting will be held online via ZOOM and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/home

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

• Introduce and “try-out” a new Agenda format (based on Roberta’s Rules of Order) for monthly BOD Meetings – Outcomes intended would be: more flexibility for decision-making with structure; and more outcomes-based discussion/planning.
• Form Project Teams for: Shared Driveway (128,129 & 130 Deer Run); e-Voting; and the Pool – Outcomes intended are to determine if and what problems there are, research and collect information, then present possible solution(s) to the BOD at a future meeting. 
• Close-out the “Crump Brook Restoration Cost Share” discussion & discuss lessons learned for future similar cost-sharing scenarios

Sections and Topics	Leader	Time (minutes)
CONNECT – Check-in	Shannon W.	5
COMMENTS – Member’s Public Comments Welcome	N/A	N/A
Meeting Minutes Meeting Approval for December 2022	Shannon W.	5
CONVENE – Quick review of Outcomes, Agenda, and roles	Shannon W.	5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary	Officers, Committee Chairs & Executive Secretary	1 minute each (~10)
CONTEXT – Review notes/actions from last meeting	Shannon W.	5
CONTENT – with “open,” “narrow,” or”close”
Shared Driveway (128,129 & 130 Deer Run) – (Status: In Problem Solving / Proposal Stage) – N	Jeff R.	10
e-Voting (Status:In Problem Solving / Proposal Stage)- N	Gwen A.	10
Terranova Opinion Request regarding “Crump Brook Restoration Cost Share” – (Status: Obtained) – N	Cory B.	10
Formation of a Project Team for the Pool: To research current issues/problems and to propose solutions (if needed) – O	Shannon W.	5
New Topic(s) the BOD would like to present & discuss? – O	N/A	10
CONTINUE – Summarize, Action Plans, Next Meeting	President	5
CONCLUDE – Reflection – what to continue or change	President	5

NOTES: ONC label meanings
O = Open (talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion) 
C = Close (making a decision and closing the discussion)