Monday, Feb. 5, 2024  @ 6:45 pm
Via Zoom– This meeting will be held online via Zoom and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/homeowners-2/

Craneridge Association BOD Meeting Agenda:

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

• Discuss the 2024 Budget Plan; 
• Understand the latest developments occurring within our committees;
• Update BOD on the progress made on “Actions we agreed to complete” that are outside of the committees (i.e. e-voting, Water flow study, Ad-Hocs groups, Homeowner Advisory Group, Fire safety and prevention, etc.);
• Elect a Nominations Committee Chair for 2024; 
• Discuss a strategy to address the identified Hemlock Woolly Adelgid infestation, ensuring effective communication and coordination among members, and establishing proactive measures for ongoing monitoring and response;
• Evaluate different software platforms in order to improve community operations and finalize a decision on the most suitable platform and agree upon the budget required to support its implementation.

Sections and Topics	Leader	Time (minutes)
CONNECT – Check-in	Shannon W.	5
COMMENTS – Member’s Public Comments Welcome	N/A	N/A
Meeting Minutes Meeting Approval for January 2024	Shannon W.	5
CONVENE – Quick review of Outcomes, Agenda, and roles	Shannon W.	5
CONSENT AGENDA – Officer & Committee ReportsPresident, Vice President, Secretary, & Treasurer/Finance ReportCommittees Executive Secretary	Officers, Committee Chairs & Executive Secretary	1 minute each (~10)
CONTEXT – Review Follow-up Action Plan Template Items	Shannon W.	5
CONTENT – with “open,” “narrow,” or ”close”
Nominations Committee (C) – Elect a nominations committee chair to organize the BOD Candidates for 2024 election	Shannon W.	5
Hemlock Woolly Adelgid Infestation (O,N) – We’ve identified a concerning Hemlock Woolly Adelgid infestation in Craneridge, prompting the need for immediate action and coordinated response.	Gwen A.	10
Review of Software Platforms for Enhanced Community Operations (O,N) The Communications Committee will present their research and input for utilizing new software to address various community needs, including communication, database management, resident log-in, billing, and more.	Shannon + Matt Lux	20
Any other Topics that need to be Discussed	N/A	N/A
CONTINUE & CONCLUDE  – Summarize, Action Plans, Next Meeting	Shannon	5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion)
C = Close (Making a decision and closing the discussion)

Monday, Dec. 4, 2023  @ 6:45 pm
Via Zoom– This meeting will be held online via Zoom and is open to all community members. This meeting is password protected. To obtain the link and password for the online meeting, please log into the Craneridge Homeowners page: https://craneridge.org/homeowners-2/

AGENDA:

Mission Statement: Enhance our living environment through woodlands stewardship, shared property maintenance, and community building.

Outcomes [or Intended Results] for this meeting: 

By the end of this meeting we will accomplish the following: 

• Review and discuss the Follow-up Action Plan Template as the primary tracking mechanism for commitments made by BOD members outside of committees, ensuring comprehensive documentation and facilitating ongoing monitoring of progress.
• Reflect on the recent Townhall, highlighting successes and areas for improvement, exploring the perceptions and takeaways of attending members, and discussing “what’s next” actions aligned with our mission to enhance community engagement;
• Engage in an open-ended and straightforward discussion regarding the implications of the recent house fire in the community.

Sections and Topics	Leader	Time (minutes)
CONNECT – Check-in	Shannon W.	5
COMMENTS – Member’s Public Comments Welcome	N/A	N/A
Meeting Minutes Meeting Approval for November 2023	Shannon W.	5
CONVENE – Quick review of Outcomes, Agenda, and roles	Shannon W.	5
CONSENT AGENDA – Officer & Committee Reports President, Vice President, Secretary, & Treasurer/Finance Reports Committee Reports Executive Secretary Report	Officers, Committee Chairs & Executive Secretary	1 minute each (~10)
CONTEXT – Review Follow-up Action Plan Template Items	Shannon W.	5
CONTENT – with “open,” “narrow,” or ”close”
Post-Craneridge Town Hall Meeting. Review of Townhall, Discussion and Next Steps.  (C)	Shannon & Gwen	10
Recent House Fire in the Community. Chat about updates, implications and any next steps.  (O,N)	Jen & Andrea	10
Any other Topics that need to be Discussed	N/A	N/A
CONTINUE & CONCLUDE  – Summarize, Action Plans, Next Meeting	Shannon	5

NOTES: ONC label meanings
O = Open (Talking about it for the first time & opening the discussion)
N = Narrow (Focusing on Options & narrowing down the discussion)
C = Close (Making a decision and closing the discussion)